Membership Terms & Conditions
Cheltenham Coworking CIC (CC) exists to support independent workers and small businesses in Cheltenham, UK, by encouraging coworking, by promoting coworking-friendly venues and enabling coworkers to meet up.
In addition, CC seeks to encourage socially beneficial business, especially through our Create on the Square coworking cafe (CS) in Cheltenham West.
CC supports the values of the international coworking movement, by:
Collaboration – working collaboratively with others to further the objectives of CC, i.e. supporting independent workers and the local West Cheltenham community
Openness – sharing space and encouraging ideas sharing, to provide benefit for many rather than a select few
Community – working with all CC users to provide opportunities to build relationships, not simply to provide a programme of activities
Accessibility – providing space and activities that are inclusive of people from diverse backgrounds
Sustainability – sharing space and resources that are environmentally responsible
All coworkers are expected to ensure that they abide by the spirit of these values
Cheltenham Coworking CIC Terms of Membership
1. Acceptance of Terms
The services provided by CC are subject to the following terms. These terms may be updated at any time. By registering as a member of CC, the coworker agrees to abide by these terms.
2. Description of Services
a. Rental of CS space, or parts thereof (subject to further charges)b. Rental of CS space for storage (subject to further charges)
c. Entitlement to registered office address at CS
d. Entitlement to attend the CC quarterly meeting
e. Profile on CC members only webpage (www.CheltenhamCoworking.com/members)
f. Additional member benefits as advertised on the CC website
3. No Unlawful, Prohibited or Offensive Use
As a condition of the use of the Services, the coworker agrees not to use the Services for any purpose that is unlawful or prohibited by these terms. In addition, they agree not to use these services for any purpose that is likely to cause offence to other CC members and/or the local community. CC will define what ‘offensive’ constitutes on any occasion where there is confusion, but generally members are expected to err on the side of caution.
4. Use of Services
When participating in or using the Services, you will not:
a. Use the Services in connection with contests, pyramid schemes, chain letters, junk email, spamming or any other duplicative or unsolicited messages.
b. Defame, abuse, harass, stalk, threaten or otherwise violate the rights of others.
c. Publish, post or otherwise distribute any inappropriate, profane, defamatory, obscene, indecent or unlawful information about CC, CS, or other CS users.
d. Use any material, including images or photographs, relating to CC, CS or other CS users without permission.
e. Collect information, such as names and addresses, about CC or CS users without their explicit consent.
f. Restrict or inhibit any other user from using and enjoying the Services.
5. Create on the Square Building Rules
It is expected that all CS users will enjoy the use of the space and when onsite at CS, coworkers agree to:
a. Complete a risk assessment for any activity they are responsible for, as appropriate, and to review the risk assessment on an ongoing basis.b. Treat the building, fixtures, decor and fittings with respect and not cause any damage or defacement.
c. Take sensible measures to prevent compromising the safety of youself or other CS users, in relation to fire, flood, gas, electricity, or weather.
d. Take sensible measures to prevent compromising the security of CS. In particular, designated key holders must take responsibility for the security of the doors and space there accessed.
6. Children and Pets
a. Children are welcomed at CS, but must be under the direct supervision of a parent/guardian or a designated event organiser, who must be DBS checked. As with all CS users, children use the Services at their own risk.
b. All animals are discouraged from entering CS, unless specific pet-related activities have been organised (and permitted beforehand by CC).
7. Disclosure and Confidentiality
a. CC reserve the right to disclose any information about coworkers, in relation to their use of Services, which may be requested by any legal or governmental channel.
b. Coworkers acknowledge that they may be party to confidential information, while benefiting from the Services, i.e. information disclosed by CC and/or CS users. Confidential information remains the sole and exclusive property of the disclosing party.
c. Confidential information should be maintained in strict confidence, not disclosed to third parties or used in any way to the detriment of others.
8. Registered Office Address
Coworkers are entitled to use CS as a registered office address. To do this, Coworkers must comply with Companies House and HMRC rules. It is the sole responsibility of the user to follow these rules and CS will not be liable for anyone not complying with them.
a. Both office address and residential address must be filed with Companies House.
b. Registered office address must be in the same country of the UK as where the company was incorporated.
c. Records and registers should be stored on site for inspection when required. For full list of records that should be available, refer to HMRC website.
d. An alternative location can be used to store records, but all above rules will apply, and only one alternative can be given.
9. Participation in or Use of ServicesCoworkers acknowledges that they are participating in or using the Services at their own free will and decision. CWI acknowledges that CC does not have any liability with respect to access, participation in, use of the Services, or any loss of information resulting from such participation or use.
CC reserve the right to terminate any Service if you fail to comply with these terms of membership.
Coworkers may terminate this agreement by de-registering via the CC website.
The membership fee is non-refundable.
Coworkers release, and hereby agree to indemnify, defend and save CC from, and against, all claims, liabilities, losses, damages, costs, expenses, judgements, fines and penalties based upon or arising out of members’ negligent actions, errors and omissions, wilful misconduct and fraud in connection with the participation in or use of the Services.
In the event that any provision or portion of these terms is determined to be invalid, illegal or unenforceable for any reason, in whole or in part, the remaining provisions of these terms shall be unaffected thereby and shall remain in full force and effect to the fullest extent permitted by applicable law.
CC carries Public Liability insurance. However, CS users should consider contents insurance for any items stored at CS.
Data Protection Policy 2018
Everyone at Cheltenham Coworking CIC is dedicating to safeguarding and preserving your privacy when collecting personal data. This policy outlines what happens to any personal data that you provide us or that we collect from you under the General Data Protection Regulations.
We collect the following data:
-First and Last Names
2. DATA USAGE
The following outlines our reasons for using your data. When processing data we will act under legitimate interest. This means that we will contact you for the following reasons at any time we feel it is necessary. If we need to contact you for any other purposes than are stated in this policy, we will request consent from you before doing so.
-To provide information regarding membership
-To send you the newsletter
-To provide relevant promotion
3. DATA RETENTION
Unless asked, personal data may not be deleted, however it will also not be processed, unless the data owner has opted to join a mailing list, in which case the data will be processed for the details outlined in section 2.
4. DISCLOSURE OF DATA
Where applicable, we may disclose your personal information to any member of our group. This includes, where applicable, our subsidiaries, our holding company and its other subsidiaries (if any). We may also disclose your personal information to third parties:
Where we sell any or all of our business and/or our assets to a third party.
Where we are legally required to disclose your information.
To assist fraud protection and minimise credit risk.
4.1 THIRD PARTY LINKS
You might find links to third party websites on our website. These websites should have their own privacy policies which you should check. We do not accept any responsibility or liability for their policies whatsoever as we have no control over them.
5. CUSTOMER RIGHTS
5.1 RIGHT TO BE INFORMED
All customers whose data we hold have the right to know and understand our data protection policies, as well as understanding how their data is being used.
5.2 RIGHT TO ACCESS
All customers whose data we hold have the right to access their data at any time. The company must provide this information within 30 days of the request, and cannot charge the customer to provide this.
5.3 RIGHT TO RECTIFICATION
All customers whose data we hold have the right to update or change any data that has been incorrectly entered or has changed.The company will try their best to check for any information changes on a regular basis.
5.4 RIGHT TO ERASURE
All customers whose data we hold have the right to have their information deleted at any time. This should be a written request and the company must comply.
5.5 RIGHT TO PORTABILITY
All customers whose data we hold have the right to request their data be moved to another company. The company must provide this information in a compatible, readable format.
5.6 RIGHT TO OBJECT
All customers whose data we hold have the right to object to any use of their data and the company must honor this.
5.7 RIGHT TO RESTRICT
All customers whose data we hold have the right to restrict the use of their data for certain purposes. The company may keep this data only for the purpose of recorded when the customer was removed from certain mailing lists.
Coworkers acknowledge that they may be party to confidential information, while benefiting from the Services, i.e. information disclosed by Cheltenham Coworking CIC and/or Create on the Square users. Confidential information remains the sole and exclusive property of the disclosing party.